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Harrietsham Parish Council

Minutes of the meeting held on Wednesday 29th April 2009 at 6.30pm in the Booth Hall.

Public Discussion
Cllr Clifton welcomed all present and informed the public that there would only be public discussion at the end due to this being a shorter meeting.
Police Report:  PC Paul Kemsley reported that there had been 5 crimes since the last meeting.  One was a burglary from a garden, one was criminal damage to a property, two crimes related to vehicles and there had been one case of arson.  PC Kemsley also reported on 8 cases of anti social behaviour which had involved the throwing of water bombs and stones.  Further discussion took place on these incidents including the parents response and further action that can be taken.

  1. Present

Cllr D Clifton, Cllr S Morris, Cllr D Oversby, Cllr T Sams, Cllr J Sams, Cllr C Willis, Cllr A Laffan, Cllr C Jack, Cllr D Marshall, RFO Mr M Cuerden, Clerk Mrs A Broadhurst, PC P Kemsley, Lee Cumberland and Sergeant Chapman
5 members of the public

  1. Apologies for absence

PCSO Ibbott and Community Warden Colin Davey

  1. Minutes of the last meeting

Parish Council Meeting 25th March 2009 – The minutes were proposed as accurate by Cllr D Oversby, seconded by Cllr C Jack with all in favour.  The minutes were duly signed.

  1. Disclosures and confidential items

Cllr Clifton reminded all present of the importance of declaring interests.
Councillors’ prejudicial and/or personal interests were declared as follows:

Cllr S Morris   Prejudicial interest in 9 (Finance) as payments have been made to the Company which he is Director of.

Personal interest in 9.1 (Recommendations from F&GP - Playscheme) as his children attend.

Prejudicial interest in 9.1 (Recommendations from F&GP – Amenity Manager) as his Company is in direct supervision of the Amenity Manager.

                        Personal interest in 10.2 (Playscheme) as his children attend

Cllr J Sams     Personal interest in 10.1 (Remix) as her children attend all Remix groups and she is a volunteer.

Prejudicial interest in 10.2 (Playscheme) as she is contracted as the Playscheme Manager and her daughter is also employed.

                        Personal interest in 10.2 (Playscheme) as her children attend.

Prejudicial interest in 6.2 (Planning – MA/08/1128) as she is a neighbour to Hogbarn Caravan Park.           

Prejudicial interest in 9.1 (Recommendations from F&GP - Playscheme) as she is contracted as the Playscheme Manager and her daughter is also employed.
Personal interest in 9.1 (Recommendations from F&GP – Playscheme) as her children attend.

Cllr T Sams     Personal interest in 10.1 (Remix) as his children attend and he is a volunteer.

Prejudicial interest in 10.2 (Playscheme) as his wife is contracted as the Playscheme Manager and his daughter is also employed.

                        Personal interest in 10.2 (Playscheme) as his children attend.

Prejudicial interest in 6.1 (Planning – MA/08/1128) as he is a neighbour to Hogbarn Caravan Park.           

Prejudicial interest in 9.1 (Recommendations from F&GP - Playscheme) as his wife is contracted as the Playscheme Manager and his daughter is also employed.
Personal interest in 9.1 (Recommendations from F&GP – Playscheme) as his children attend.
Cllr C Willis     Personal interest in 6.1 (Planning - MA/08/1128) as she lives on the residential area of the development.
Cllr A Laffan    Personal interest in 10.1 (Remix) as his son attends.
Personal interest in 10.2 (Playscheme) as his son attends.
Cllr Oversby    Prejudicial interest in 6.3 (Planning – MA/09/0062 & MA/09/0161) as he knows the applicant.

  1. Matters Arising

 No matters were discussed.

 

Action

  1. Planning

The current plans were noted and then Cllr Oversby left the room.

MA/09/0062 – 88 West Street.  Discussion took place regarding the revised plans that had been received and also about the MBC Planning Committee meeting taking place on the following evening.  Cllr Jack raised concerns over the electric gates; he felt that these could cause an obstruction of the highway whilst cars waited for them to open.  Cllr T Sams had taken photos that could be sent to the Planning Committee to support the recommendation of refusal.  It was resolved that the Parish Council’s consultation response would remain unchanged and that the Clerk would inform Richard Timms, in the planning department, that the Parish Council still wished to see the application refused.  This was proposed by Cllr Willis, seconded by Cllr J Sams with all in favour.
MA/09/0161 – 88 West Street.  Cllr Morris informed all present that the Parish Council planning committee had approved this planning application.  The MBC Planning department had been in contact to ask whether the Parish Council would change their response as MBC are looking to refuse the application.  The plans were discussed.  It was resolved that the Parish Council’s recommendation of approval would remain unchanged.  This was proposed by Cllr Willis, seconded by Cllr J Sams with all in favour.  The Clerk was asked to email the decision to Richard Timms in the Planning department.

Cllr Oversby returned to the meeting.

Cllr D Marshall felt that a letter should be sent to David Petford detailing the concerns the Parish Council had with the MBC Planning department.  It was agreed that this should be discussed further at the next planning committee meeting.  Brief discussion also took place regarding MA/09/0379 – A20 Northside.  It was proposed by Cllr Jack that we should obtain a copy of the Title Deeds for this site; this was seconded by Cllr T Sams with majority in favour.

  1. Highways/Transportation

    1. Update on A20 – Defer to next meeting. 

    2. Parking in Station Road – Cllr Clifton informed all present that he was awaiting evidence from the residents.

    3. Forstal Lane – Cllr T Sams reported that Michael Heath is to talk to residents.

    4. Outstanding Highways Issues – Nothing to report.

  2. Environmental

    1. Cllr Morris reported that there were no environmental issues to discuss.

    2. Lake Dam – Cllr Morris confirmed that we are awaiting quotes from Bureau Veritas, for a lockable wheel operated sluice and also for grids to be fitted.

    3. Lake Byelaws - Cllr Clifton felt that a working party was needed to oversee the byelaws.  Defer to next meeting.

 

  1. Finance

    1. The Income/expenditure finance sheets were proposed as accurate by Cllr Willis and seconded by Cllr J Sams with all in favour.

    2. The F&GP minutes were proposed as accurate by Cllr J Sams and seconded by Cllr T Sams with all in favour.

    3. Recommendations from F&GP:

Cllrs T & J Sams left the room

Playscheme – Cllr Morris reported that the After School Club were hoping to take over the Playscheme due to problems that had arisen regarding the new OFSTED registration.  Discussion took place which included the staffing arrangements and the need for the Parish Council to offer financial assistance to the Playscheme.  It was resolved that the After School Club would run the Playscheme, in conjunction with the Parish Council.  This was proposed by Cllr Jack, seconded by Cllr Willis with all in favour.

Cllrs T & J Sams returned to the room.
Cllr Morris left the room.

Amenity Manager - Cllr Clifton reported that an applicant, Mrs Amanda Broadhurst, had come forward for the role of Amenity Manager.  Discussion took place with regards to the role and administrative arrangements.  It was proposed by Cllr J Sams that the appointment be approved; this was seconded by Cllr Jack with all in favour.

Cllr Morris returned to the room.

Clerk’s contract – Cllr Clifton recommended that the Clerk should be accelerated through the pay points to SCP20.  This was proposed by Cllr Jack and seconded by Cllr T Sams with all in favour.

    1. Doctor’s Surgery – Cllr Clifton informed all present that quotes had now been received from two further companies.  Discussion then took place regarding how the quotes compared.  It was resolved to accept the quotation received from Fire Action Ltd.  This was proposed by Cllr J Sams and seconded by Cllr Willis, with all in favour.  The Clerk was asked to contact the Company to arrange a start date for the work to be completed.

    2. Village Hall Trust letter – Cllr Oversby reported that he had spoken to the Trust and had asked them to obtain quotes and then resubmit their grant application.

  1. Youth Provision

    1. Remix – Cllr T Sams reminded all present that the Shadrock show is taking place on the 9th May at 6.30. Defer to next meeting.

    2. Playscheme – Cllr Clifton reminded all present that this had been discussed under the F&GP recommendations.

    3. Training for Youth Work – Defer to the next meeting.

  2. Speedwatch

Defer to the next meeting.

  1. Recycling

Defer to the next meeting.

  1. Housing Needs Survey

Defer to the next meeting.

  1. Asset Register

Defer to the next meeting.

  1. Signs & Signposts

    1. Finger signs – Defer to the next meeting.

    2. Street name/Development list - Defer to the next meeting.

  2. Kent International Gateway

It was proposed by Cllr Jack that all Councillors should try to attend the meeting on the 7th May to represent Harrietsham.  This was seconded by Cllr T Sams, with all in favour.
Cllr Morris commented that a new representative would now be required as Brian Wood had resigned as Councillor.

  1. Village Appraisal

Defer to the next meeting.

  1. Street Lighting

Defer to the next meeting.

  1. Weekend Freighter location

Defer to the next meeting.

  1. Litter Pick

Cllr Morris reminded all present that the date for the litterpick was Saturday 30th May and that all risk assessments would need to be completed.

  1. KALC

Cllr Oversby reported that he had been unable to attend the last meeting.

  1. Glebe Field

Defer to the next meeting.

  1. Lenham Parish Council

Defer to the next meeting.

  1. PACT

Cllr T Sams reported that the questionnaire is in this month’s Network magazine.

  1. Policing

Defer to the next meeting.

  1. Website  

Cllr Jack asked for all Councillors to send their comments via email to the Clerk.

  1. Emergency Planning Procedure

Defer to the next meeting. 

  1. Correspondence – Noted 

  2. Available for Inspection - Noted  

  1. Future Events

Kent International Gateway meeting – Thursday 7th May 2009 at 6.00pm to be held at the Maidstone Studios
Remix/Shadrock Show – Saturday 9th May at 6.30pm
Litterpick – Saturday 30th May

  1. Items for Future Consideration

   Problems with lanes being used when an incident occurs on the A20 – Cllr Jack
All deferred items

  1. Date of next meeting

   Full Parish Council Meeting - Wednesday 27th May 2009 at 7.30pm

Meeting closed at 7.41pm

Points for action from the subsequent Public Discussion:
Discussion took place regarding placing the minutes lower in the notice board and also the need for a bin at the top of Church Road, by the old school site.

 

 

 

 

 

 

Clerk

 

 

 

 

Clerk

 

 

 

DC/SM/CW/
TS/AL

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Clerk